The Accident Report Book And Your Workplace
Where ten or more people are employed at any one time by a business, any and all injuries to employees, regardless of how minor they may appear, must be recorded in an accident report book kept on the premises, as required by the Social Security (Claims and Payments) Regulations 1979.
Even if you have fewer than ten employees, it is still strongly recommended that this information be recorded.
Accidents that are recorded must remain on file for a minimum of three years from the date that it was reported. These records must also not be seen by other members of staff, this is because they contain personal information and so must abide by the Data Protection Act.
Things To Include In Your Accident Report Book
Your accident report book should include the following information:
- Name and address of the person ‘injured’ or involved in the incident;
- What happened, when & where?
- Who witnessed the incident
- Any other relevant details.
According to RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995) businesses are not required to record the details of non employees (clients, visitors, customers…) who were involved in an accident on the premises, but it is recommended that you do so anyway for your own records and assessment.
It is worth noting though that the law changed slightly on 6 April 2012; If a worker sustains an occupational injury resulting from an accident, their injury should be reported if they are incapacitated for more than seven days. There is no longer a requirement to report occupational injuries that result in more than three days of incapacitation, but you must still keep a record of such injuries.
These records can be used to keep track of, and improve upon, health and safety standards and practices in the workplace and should be viewed regularly as a matter of course. They may also be used as training aids, but the details of the persons injured must remain confidential (this includes their name).
Accident report books may also be used as evidence in the case of a compensation claim being made by an employee or ‘visitor’ to the business premises.
Accident Advice Helpline is just one place that an injured party may turn to when seeking personal injury compensation. With 15 years’ worth of experience in the personal injury claims business, they are among the country’s best compensation specialists and the only one endorsed by the consumer champion Esther Rantzen.
Esther has worked tirelessly for quite some time in the consumer arena, fighting for the fair treatment of consumers nationwide and she also supports several charities.
In Accident Advice Helpline, she saw a company that held similar values as her own. You can give our team a call on 0800 689 0500 to discuss things in more detail.
Date Published: 15th July 2013
Author: David Brown
Category: Health and safety at work